Data Migration Services for Workday Implementations

Data Migration Overview

Whether it is Human Capital Management (HCM), Finance, or Student, the implementation of a Workday system is a major undertaking and data migration is a critical and risky component.

• Data from multiple legacy sources needs to be extracted, consolidated, cleansed, de-duplicated, and transformed before it can be loaded into Workday.
• The data migration process must be repeatable, predictable, and executable within a specific timeframe.
• Migrated data needs to be reconciled against the legacy source data after loading to Workday.
• Issues with data migration will delay the entire implementation or Workday will not function properly.
• If the converted data is not cleansed and standardized, the full functionality and potential Workday has to offer will not be realized.

Data Migration Challenges

Many obstacles are encountered during a Workday implementation, each increases the risk of project overrun and delay. Typical challenges include:

• High levels of data duplication across disparate legacy systems.
• Unsupported and/or misunderstood legacy systems, both in their functionality and underlying technologies.
• Legacy data quality issues – including missing, inconsistent, and invalid data – which must be identified and corrected prior to loading to Workday.
• Legacy data structures and business requirements which differ drastically from Workday’s.
• Frequent specification changes which need to be accounted for within a short timeframe.

The Definian Difference

Definian’s Applaud® Data Migration Services help overcome these challenges. Three key components contribute to Definian’s success:

1. People: Our services team focuses exclusively on data migration, honing their expertise over years of experience with Applaud and our solutions. They are client-focused and experts in the field.
2. Software: Our data migration software, Applaud, has been optimized to address the challenges that occur on data migration projects, allowing one team using one integrated product to accomplish all data objectives.
3. Approach: Our RapidTrak methodology helps ensure that the project stays on track. Definian’s approach to data migration differs from traditional approaches, decreasing implementation time and reducing the risk of the migration process.

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Applaud Eliminates Data Migration Risk

Applaud’s features have been designed to save time and improve data quality at every step of an implementation project. Definian’s proven approach to data migration includes the following:

• Experienced data migration consultants identify, prevent and resolve issues before they become problems.
• Extraction capabilities can incorporate raw data from many disparate legacy systems, including mainframe, into Applaud’s data repository. New data sources can be quickly extracted as they are identified.
• Automated profiling on every column in every key legacy table assists with the creation of the data conversion requirements based on facts rather than assumptions.
• Powerful data matching engine that quickly identifies duplicate information across any data area including employee, dependent, customer, and supplier records across the data landscape.
• Integrated analytics/reporting tools allow deeper legacy data analysis to identify potential data anomalies before they become problems.
• Cleansing features identify and monitor data issues, allowing development and support of an overarching data quality strategy.
• Hundreds of out-of-the-box pre-load validations identify issues within the legacy data and its compliance with Workday configuration prior to the upload into Workday.
• Development accelerators facilitate the building of Workday EIB, Advanced Load and Data Gathering Workbooks (DGW).
• Process that ensures the data conversion is predictable, repeatable, and highly automated throughout the implementation, from the Foundation through the Gold tenant.
• Complete gross-to-net payroll reconciliation process that can be used during the payroll parallel tests allow the client to reconcile every line from every paycheck for every employee down to the penny, presented in a meaningful way to payroll managers.
• Stringent compliance with data security needs ensure PII information remains secure.
• Our RapidTrak methodology provides a truly integrated approach that decreases the overall data migration effort and reduces project risk.